FOCPL Board of Directors Minutes from the Meeting of November 11, 2013 The meeting was called to order at 6:00 p.m. by Board President Janet Flowers. Present: Bill Barrows; Robin Bedingfield; Marcia Cameron; Sandy Gerstner; Erin Shepherd; Laura Simmons. A quorum was present. Present: Andrea Tullos, Assistant Library Director. Absent: Chris Holaday and Mark Smith. Minutes: Robin presented the draft minutes from the Board's October 14th meeting. Information on the Ongoing Book Sale was updated and the minutes were APPROVED as amended. (M Marcia Cameron/S Laura Simmons) Financial Reports: Sandy presented the draft report for October 1‐31. The Financial Report was APPROVED as written. (M Robin Bedingfield/S Erin Shepherd) ‐ The Proposed 2014 Budget was presented for consideration, as documented in the October minutes. The Membership Development line was supported at $500. with the Library Staff Appreciation also being significantly increased to $750. Minor wording changes were made, and the Budget was APPROVED. (M Erin Shepherd / S Robin Bedingfield)
Updates
‐ Bylaws Task Group: The recommendations of the Bylaws TG to amend Article IV were approved at the October meeting. Article IX recommendations were APPROVED, with wording to read as follows: Section 1. The Board shall adopt an annual budget to direct its affairs, and shall make additional financial decisions through a majority vote. Section 2. The Treasurer shall pay bills as authorized by either the annual budget or financial authorization votes. Additional emergent expenditures must be approved in writing by the President. Section 3. The Board of Directors shall appoint a person, who is not an officer, to examine the Treasurer's books annually. (M Laura Cameron / S Bill Barrows) ‐ Nominating Committee: Erin was pleased to propose the slate of three directors for the 2014‐2015 Board: Tommy McNeill; Vanessa Shortley; and Linda di Gangi. The Board APPROVED this slate with thanks in advance to the nominees for their service to the Friends. (M Robin Bedingfield /S Marcia Cameron) One Board position remains to be filled. Erin will forward name(s) for the Board's consideration, and an on‐line vote will be taken. (Note: Subsequent to meeting, Tori Williams Reid was APPROVED to fill the fourth and final seat on the 2014‐2015 Board.) 1 ‐ Pavers: Erin presented an update on the Paver Fundraiser. 23 have been sold to date ‐ a minimum order of 100 must be placed with the vendor. The sale has been extended until December 20th, and new brochures and professionally printed posters will be available this week promoting the pavers as holiday gifts. Erin will be asking Friends via the listserv to volunteer to promote the sale, both at the library and in the community with organizations and businesses we frequent. Andrea offered that Cedar Ridge High International Baccalaureate students might earn volunteer service hours by handing out brochures/flyers in town. ‐ The 2013 Board will purchase a paver to support the fundraiser. The paver wording was APPROVED to say:
FOR THOSE WHO
TREASURE BOOKS
FOCPL BD 2013 (M Laura Simmons / S Sandy Gerstner)
Other Events
Annual Meeting: Janet reviewed the chart to ensure all tasks have been assigned. It was agreed that door prizes will be chosen from among donations to the library/Ongoing Book Sale to minimize expenses. Director nominees will be asked to participate in the meeting by awarding door prizes, etc. ‐ Sharon Wheeler of Purple Crow Books, a generous supporter of the Friends, will have a table set up to sell Mr. Bemis's books. ‐ Lucinda said that as she will be out of town and not able to attend the meeting, she and her husband will donate door prizes of two tickets to Michael Malone and Alan Gurganus's performance of A Christmas Carol, as well as a $25. gift certificate to Saratoga Grill. ‐ Poinsettias from the circulation desk will be borrowed as decorations for the Large Conference Room. News from the Library: On November 5th the Strategic Plan was approved by the Board of County Commissioners. The BOCC also stipulated that consideration of a property for permanent location of the Southern Branch Library be limited to one site: information on 120 Brewer Lane, part of the mixed development planned for 300 East Main Street in Carrboro, will be presented at the BOCC's next meeting, scheduled for December 10th. This property will be part of a planned Cultural and Entertainment Center, and would have between 8,000 and 20,000 sq ft of floor space available. ‐ November 19th the main library will open late, as there is an all‐staff meeting that morning. A motion to adjourn was APPROVED at 7:02 p.m. The next convening will be The Annual Meeting of the Membership, 2:00 ‐ 3:30 p.m. on Saturday, December 7th, in the Large Conference Room. John Claude Bemis will be the honored guest, and will have a brief presentation for the Friends. Refreshments will be served. The next meeting of the Friends' Board of Directors will be convened immediately following the Annual Meeting of the Membership to elect officers for 2014. Robin C. Bedingfield Secretary 2
