FRIENDS OF THE ORANGE COUNTY PUBLIC LIBRARY REGULAR MEETING MINUTES February 11, 2015 Submitted by: Shannon Turlington, Secretary Present: Tommy McNeill, Robin Crawford, Marcia Cameron, Lori-Anne Shapiro, Mark Smith, Shannon Turlington, Tori Williams Reid, Bill Barrows Non Board member: Stacey Gamble Absent: Ex Officio Call to order: 6:05p.m. (by Lori-Anne Shapiro) All Board Members have submitted the 2015 Membership Form and paid in full. Review of Agenda: No changes. Review Minutes of Last Meeting: Mark moved to accept the minutes; seconded; approved. Treasurer’s Report: Mark submitted the financial report for January 2015, which stands until audit. Mark will create a daily accounting form and put it with the cashbox and book sale three-ring binder. Update on 2nd Floor FOCPL Signs: Mark will email about the signs before 2nd floor construction begins. Ongoing Book/Consignment Sales: Marcia reported that she met with Book Consignments and they took 17 boxes; a check for the consignments sold in the last quarter of 2014 has been submitted to Tori. The next consignment check is due in mid-May. January was an exceptionally good month for the ongoing book sale. Update on Hot Tin Roof Fundraiser: Lori reported that the fundraiser is scheduled for Monday, April 20, 5-7 p.m., to coincide with the semi-annual book sale and National Library Week. Lori will confirm whether Andrea’s husband is donating food. Lori, Marcia, and Shannon volunteered to contact local businesses about donating raffle prizes. Proposed Ideas on Book Sale and Social Media: Stacey Gamble, the new Book Sale Coordinator, proposed several ideas for improving the semi-annual book sale (see attachment at end of minutes). Lori moved that Facebook and Twitter accounts be established for the Friends; seconded; approved. Stacey will set up these accounts and give any Board members who request it access to post to the Facebook page. The Board decided to ask Stacey to move forward on two parts of her proposal: showcasing local authors and creating a “collector’s corner.” Decisions on other parts of the proposal are tabled until next meeting to give Board members time to review. Lori will send Stacey a thank-you note for presenting. Board Vacancy: Tommy will take the lead on finding someone to fill the vacant seat on the Board. Update on Brainstorming and Calendar: Tabled until next meeting. Membership Committee Report: Robin will provide a progress report at the next meeting. Update on Tax Donation Letter: Tori sent the letter to the Friends membership via email. The Board appreciates the time and effort Tori took to complete this task. Request from “A Ban Against” Neglect”: Lori presented a request received via email from the nonprofit A Ban Against Neglect for help with book drives. Marcia volunteered to donate a box of children’s books in return for an acknowledgment of the donation; approved by the Board. Increasing Membership Brainstorming: Tommy asked for suggestions from all Board members. • Lori: organize the membership spreadsheet and coordinate it with the listserv. Acknowledge new members when they sign up. • Bill: would welcome someone taking leadership of the semi-annual book sale. • Marcia: Robin to move forward with her plans as head of the Membership Committee. • Shannon: create a strategy for increasing membership over the long term and don’t try to do it all at once. • Tori: plan for how to maintain new changes we are implementing. • Tommy: make time management a priority. Report on Newsletter Committee Vacancy: Tabled until next meeting. Next Board Meeting Notice and Adjournment a. Wednesday, March 11, 2015, 6p.m., Library Meeting Room b. Adjournment at 7:45p.m.
