FRIENDS OF THE ORANGE COUNTY PUBLIC LIBRARY REGULAR MEETING MINUTES March 11, 2015 Submitted by: Shannon Turlington, Secretary Present: Tommy McNeill, Robin Crawford, Marcia Cameron, Lori-Anne Shapiro, Shannon Turlington, Tori Williams Reid Ex officio: Lucinda Munger, Andrea Tullos Absent: Mark Smith, Bill Barrows Call to order: 6:07p.m. Review of Agenda: No changes. Review Minutes of February Meeting: Minutes approved as written. Semi-Annual Book Sale: Lori reported that Stacey Gamble (Book Sale Coordinator) had submitted a written report. Lori shared the details of Stacey’s report as follows: • Gloria Glenn will do a children’s book reading at 10a.m. Saturday morning in Youth Services. • Cross-promotion in place with Saturday’s River Walk Music Festival (taking place by the Farmers Market all day). • New signage for the sale floor being constructed. • Crew in place for Tuesday afternoon setup. • Making a set schedule for volunteers. • Press releases will go out this week and next. The Library can also help publicize; Stacey should send information to Libbie and copy Andrea. • Contact schools etc. for leftover books two weeks out from the sale. (Lucinda will send invite to department heads.) All books must be removed by 5p.m. Monday following the sale. • Stacey asked Marcia to have all books available for the sale, even those scheduled for recycling. There is not enough storage space in the library for these books, so this request cannot be accommodated. Ongoing Book/Consignment Sales: Marcia reported that Book Consignments took 5½ boxes; a check for the first quarter will be submitted in mid-April. The on-going book sale is still selling well. Lucinda thanked Marcia and her volunteers on behalf of the Library for their continuing efforts in the book sale. New/Old Business: Lucinda reported that the Library had submitted the annual budget request. New initiatives include adding audio e-books and adding a family literacy/outreach coordinator position. Some unused programs and resources will be discontinued. Andrea reported that the county is updating all of the websites, including the Library’, so the content won’t change until the new site is launched, scheduled for April 10. The Library requested the following funds from the FOCPL: 1) Library adopt a Pete the Cat print; amount requested: $1200.00. 2) Summer Reading Program incentives: • co-sponsor a snow cone station; amount requested: $200.00 • two Kindle Fires as grand prizes; amount requested: $278.00 • weekly prizes for elementary-age children; amount requested: $500.00 Total requested: $2178.00. Opened for discussion. Tori proposed that the Library seek a less expensive alternative to the Pete the Cat purchase, such as a signed, numbered print. Tori moved that Request #1 be tabled until alternatives can be researched; seconded; passed unanimously. Moved that snow cone station co-sponsorship be approved; seconded; passed unanimously. Tori moved that 3 $99 Kindle Fires be purchased instead of 2 more expensive ones, changing the amount requested to $300.00; seconded; passed with 4 approvals, 1 dissention, 1 abstention. Moved that $500 for weekly prizes be approved; seconded; passed with 5 approvals, 1 dissention. Membership Update: Robin reported that she sent an email to all members and received a good response. She has received 9 new membership forms. Robin proposed holding 2 meet-and-greet events in the Library to recruit members on April 6 from 3-5p.m. and April 12 from 3-6p.m. Lucinda said that Library staff can take photos of membership contributions to display on the project board at the events. Tommy moved to approve the two events; seconded; passed unanimously. Donor Letter: Andrea will put the donor letter on FOCPL letterhead and leave in the Friends’ room. The donor letter is to be given to local businesses donating raffle prizes for the Books ‘n’ Brew event in April. Newsletter Review: Shannon reported that the Spring issue of the newsletter would be disseminated the following week. Discussion of upcoming events to feature in the newsletter. Treasurer’s Report: Tori submitted the financial report for February 2015, which stands until audit. Tori will ask Mark to add cash balances for savings and investment accounts to the report for the Board to review each month. Update on Request from “A Ban Against Neglect”: Marcia reported that she donated a box of children’s books and received a thank you letter in return. Sympathy Card: Lucinda requested that the President send a sympathy card on behalf of the Board to the Joan Terry Family. Social media update tabled until next meeting. Next Board Meeting Notice and Adjournment a. Wednesday, April 8, 2015, 6p.m., Library Meeting Room b. Adjournment at 7:35p.m.
