FRIENDS OF THE ORANGE COUNTY PUBLIC LIBRARY REGULAR MEETING MINUTES April 8, 2015 Submitted by: Shannon Turlington, Secretary Present: Bill Barrows, Robin Crawford, Marcia Cameron, Lori-Anne Shapiro, Mark Smith, Shannon Turlington, Tori Williams Reid Ex officio: Andrea Tullos, Libbie Hough Absent: Tommy McNeill Call to order: 6:03p.m. Lori Shapiro presiding due to Tommy McNeill’s planned absence. Introducing new Communications Specialist: Andrea introduced Libbie Hough. Libbie is developing a new library logo and strategic communications plan for the Library. Libbie has sent out press releases on all Friends events happening this month, as well as a calendar release for National Library Week and National Poetry Month. Communication requests from the Friends still should be made to Andrea. Review of Agenda: Lori made 2 additions: weeding and events/representation. Review Minutes of March Meeting: Tori moved to accept the minutes with one change; seconded; approved. Treasurer’s Report & 2015 Budget: Mark submitted the March financial report and a draft 2015 FOCPL operating budget for review. The Summer Reading Program contribution by the Friends of $1000 will be moved under Library Support in the financial report. Changes made to the draft budget: • remove Library requests line item; • combine Advertising with Marketing; • combine Events with Friends/Library Programs. Tori moved to approve the budget with these corrections; seconded; approved. Mark proposed a draft template for recording money going in and out of the cash box at the book sale. The Board suggested changes. A final version of the form will be made available for the book sale. Events/Representation: Lori reminded of the importance of Board members attending FOCPL-sponsored events, as a requirement if books are to be sold, as well as maintaining a presence to recruit more members of the Friends and announce other events. She proposed that a new brochure or flyer be created for the Friends. Andrea suggested that the Board piggyback on Libbie’s effort, e.g., if we want a new logo designed. The Board will need to approve the additional expense. Andrea proposed a special meeting to discuss long-term strategic goals for the Friends and their contributions to the Library. The Board elected to have the special meeting on Tuesday, June 23, in place of the regular meeting. Promotional materials should be discussed in conjunction with long-term strategic plans. OCPL Old/New Business: Andrea has no news to report. Update on new Carrboro Library tabled. Book sale: Lori is meeting with Stacey after the Board meeting to finalize needs for the book sale. She will email the Board with specific time slots that need volunteers to work. Lori proposed having FOCPL t-shirts printed for Board members and some volunteers. Tori suggested Total Exposure as a vendor. Lori will move ahead with this. Newsletter Review: Shannon reported that the first 2015 issue of the newsletter has been disseminated. She proposed that the newsletter be moved to an electronic format updated on an ongoing basis by multiple volunteers, which can coordinate with social media and email. A one-page flyer will be produced each quarter highlighting important stories. The Board approved this idea and Shannon will move forward with setting it up. Ongoing Book/Consignment Sales: Marcia had nothing to report this meeting. Hot Tin Roof Fundraiser: Marcia, Lori and Shannon reported on raffle prizes that had been committed for the fundraiser. Marcia will supply plates and forks. Report on Membership Committee: Robin will present a Membership Report at the May meeting. A Meet ‘n’ Greet will be held at the Library on April 13 from 5:30-6:30. Andrea will provide the photo board. Robin will update the membership form. Weeding: Lori asked for help weeding the side of the Library building. No volunteers stepped forward. Lori agreed to recruit volunteers through the listserv. Next Board Meeting Notice and Adjournment a. Wednesday, May 13, 2015, 6p.m., Library Meeting Room b. Adjournment at 7:25p.m.
