FRIENDS OF THE ORANGE COUNTY PUBLIC LIBRARY REGULAR MEETING MINUTES May 13, 2015 Submitted by: Shannon Turlington, Secretary Present: Marcia Cameron, Tommy McNeill, Lori-Anne Shapiro, Shannon Turlington, Tori Williams Reid Ex officio: Lucinda Munger, Andrea Tullos Absent: Bill Barrows, Robin Crawford, Mark Smith Call to order: 6:00p.m. by Tommy McNeill. Review of Agenda: 2 additions: Bill Barrow’s resignation/nominations for the Board and Summer Reading Kickoff. Review Minutes of April Meeting: Lori moved to accept the minutes with one change to date of special goal-setting meeting in June; seconded; approved. Summer Reading Kickoff Event: Andrea asked that the Board sent out request for volunteers for this event to the Friends listserv. Volunteer slots are available from 10 am to 2 pm. Shannon will send out the request. Lori will order a FOCPL banner before the event. Treasurer’s Report: Tori reported that only the cash deposit from the book sale was included in the April report. The check deposit will be included on next month’s report. The total amount of book sale earnings does not tally with the balance sheet and needs to be reconciled. The Hot Tin Roof raffled earned $97. The total earnings from this event will be included in next month’s financial report, after it is received from Hot Tin Roof. The earnings were disappointing due to low attendance. Book Consignment/Sale Update: Marcia reported that $593.99 were earned from consignment sales in the first quarter of 2015, but the check has not been received yet. Book Consignments will be coming more frequently in the future. Lori reported that Stacey has agreed to manage the Fall Book Sale. Lori will meet with Stacey and the organizer of the Pittsboro Library book sale to discuss ideas for improving the book sale, which will be discussed in the June strategy meeting. Flyers distributed to schools brought in a lot of people to the Spring book sale. A better plan is needed next time for disposing of leftover books at the end of the sale. Programs, Requests and Ideas: Lucinda presented the budget to Orange County. A concern is a proposal to the IT Governance Council to fund technology improvements in the children’s room, including 6 desktop computer, printers, furniture, and iPads to use in programming; this proposal did not meet the ITGC criteria for funding. A grant proposal was sent to the State Library for $23,000 to fund both projects, which will be decided on June 4. If that grant is not received, Lucinda will ask the Board to send a letter to the County Commissioners supporting the funding and/or speak at a public hearing. At the special June strategy meeting, Mark and Tori will present the full balance of funds available to the Friends to fund special requests, including possibly the request for technology for the children’s room, if it is not funded elsewhere. Lucinda withdrew the proposed outreach position from the budget. Instead, a consultant will help reframe the position in a more targeted and focused way. Newsletter Review: Shannon reported that the electronic version of the Friends newsletter had been set up at https://focplnc.wordpress.com/, linked to the Twitter and Facebook accounts and to the Friends’ calendar of events. Shannon will coordinate with Libbie Hough which items to post on the new site and cross-promotion with the Library’s website and social networks. Shannon will send out the new website address to the Friends listerv. Articles are needed for the newsletter: • Book sale report (Stacey?) • Author events update (Lori) • Garden club event (Shannon will post) • Library news (Andrea) Upcoming Authors: No author events coming up. Membership Report: Robin Crawford asked that Report be tabled because she was unable to attend tonight’s meeting. Secretary’s Report: tabled until July meeting. Board Resignation and New Board Members: Lori reported that Bill Barrows resigned from the Board that afternoon. Lori moved to approve Stacey Gamble as a FOCPL Board member; seconded; passed unanimously. One vacancy remains on the Board. Lori will invite a potential candidate, Pam Beverage, to participate in the Summer Reading Kickoff event so other Board members can get to know her. Miscellaneous: Prior to this meeting, the Board approved by email vote up to $300 travel expenses for Lori to attend a conference as a representative of the FOCPL Board. Next Board Meeting Notice and Adjournment a. Special strategy meeting scheduled for Tuesday, June 23, 6p.m., Library Meeting Room; there will be no regular Board meeting in June. b. Adjournment at 7:10p.m.
