FOCPL Board of Directors
Regular Meeting Minutes
March 9, 2016
Meeting Room, Orange County Public Library, Hillsborough
Present:
Board members: Susan Vreeland, Dee Love, Shannon Turlington, Steve Smith, Stacey Gamble, Lori-Anne Shapiro
Ex-officio: Andrea Tullos
Guest: Rachel Stine (Book Harvest)
Absent: Robin Crawford, Hollie White, Marcia Cameron
Called to order at 6:05 p.m. by Lori-Anne Shapiro.
Announcements: Lori announced that Marcia Cameron resigned from the Board and Chair of Ongoing Book Sale effective immediately.
Steve moved that the Board nominate Harry Kavros to fill the vacant position effective upon his acceptance; seconded; unanimously approved.
Agenda review: Added membership committee report and fall book sale to committee reports.
Minutes review: Steve moved to approve the February minutes; seconded; unanimously approved.
Treasurer’s report (changed from Finance committee report):
Steve reviewed his report and requested input from the Board to prepare a draft budget for the next meeting.
Steve recommended that the Board consider purchasing Directors and Officers Insurance; he will research this further.
Steve moved that we remove as much of our investment in Triangle Community Foundation as possible and deposit it in the bank as cash; seconded; approved unanimously. It is unclear whether the bylaws allow investment of reserve funds in the stock market; referred to the Bylaws Committee.
Books on Break Program: Rachel Stine from Book Harvest discussed the Books on Break program that the Friends is supporting and answered Board questions about the program.
Committee updates (moved after Books on Break discussion)
Fall book sale: Tentatively scheduled the Fall Book Sale for September 16-18. Stacey will present a budget for the book sale next month.
Communications: Steve moved to approve a budget of $500 for redoing the Friends logo; seconded; unanimously approved. Shannon will follow up with the graphic designer.
Membership: Dee reviewed the membership committee report. Question of whether promotions (such as the Antonia’s discount) impact the tax deductibility of Friends’ membership; referred to the Membership committee.
Lori raised the issue of standard procedures upon receiving membership applications/donations; referred to Membership committee to draft a procedure before the April meeting.
New Business
Volunteer requests for library events: Shannon proposed that a volunteer coordinator be named to liaison with the library when Friends volunteers are needed for special events (to sell books, etc.). Susan volunteered to be the coordinator.
Old Business
Volunteer appreciation event - Need to start planning for this event scheduled tentatively for May.
Meeting was adjourned at 7:45 p.m. by Lori-Anne Shapiro.
Next Board meeting is scheduled for April 13, 6:00 p.m.
