January 11, 2017

Minutes: January 11, 2017 Meeting, 6:30 p.m. at the Main Branch

as reported by Samantha Bryant, acting temporary Secretary

Stacey Gamble, Chair, Presiding

In Attendance: Steve Smith, Dee Love, Susan Vreeland, David Terry, Stacey Gamble, Samantha Bryant, James Maxey, Shannon Turlington, Harry Kavros, Andrea Tullos

1. Call to Order at 6:00 p.m.
2. Andrea Tullos reported the recent water damage and gave board members a walking tour and information about what losses the library suffered. The board was directed to page 10 of the Strategic Plan.
3. Welcome New Board Members
4. Samantha Bryant agreed to take minutes for this meeting.
5. Discuss New Logo: this discussion was tabled for another time
6. Review Board Positions: the Board elected Harry Kavros as president and agreed to choose the other officers at the February meeting.
   1. board members were asked to consider which offices and committees they would like to serve in
   2. the board reviewed the committee and officer positions as outlined in the recently approved by-laws
   3. Shannon Turlington will get the new board members onto the email lists and google drive
   4. Dee Love will follow up with former board members to track down old records relating to membership
7. Committee Reports
   1. Steve Smith gave the financial report.
      1. FOCPL spent $2100 on the annual meeting
      2. There are $43,000 in assets, mostly in money markets accounts
      3. In 2016, FOCPL brought in $13,000 mostly from the book sales and awarded just under $25,000 to the library in extra support. Approximately $6,000 was spent on events and operating. The bottom line is $13,000 in and $31,000 out.
   2. Membership
      1. membership is smaller than desirable
      2. the board discussed recruiting more members, providing other levels of membership to allow those with the means to donate additional funds, and a few ideas for involving the membership more directly in the workings of the organization
      3. membership records need updating
   3. Book Sale
      1. the next book sale will be February 23-27. Thursday will be a meet and greet. Friday and Saturday will be the all day sale. Sunday will be a ½ day sale and break down.
   4. By-Laws
      1. the board will continue to review by-laws
      2. a conflict of interest policy is needed
      3. standard operating procedures documents are needed to facilitate changes in leadership and participation, to ensure the needed information is readily available to whomever needs it.
8. Library Requests/News
   1. The board will consider making a regular schedule for the awarding of grants
   2. The board will look into organizing a Go Fund Me to raise money to cover flood related expenses not covered by insurance

Meeting Adjourned at 7:30.

Next Meeting will be February 9th at 6:30 at the home of board member David Terry: 117 E Queen Street.