Agenda for FOCPL Board Meeting
May 18, 2017
Harry Kavros, Chair, Presiding
Library (2nd floor admin room), 6:00pm
1. Call to Order, 6:00pm (quorum is 5 members)
Present: Steve, Susan, Julie, Shannon, Stacey, Samantha, Harry, James (board members); Lucinda, Andrea (ex officio)
2. Consent agenda (see below)
3. Additions to Agenda:
- strategic meeting in July (Steve)
- annual meeting planning (Harry)
4. Library Update
- tight budget; no cuts but nothing more
- cedar grove extension was only new thing
- June 13th board meeting, decision June 20
- CIP (City Improvement Plan?), has large gap (74mil)
- nearly full staff again; still need youth services and carrboro
5. Book sale:
- congrats to Stacie
* financial summary: from Steve (paper handout): $4171 income, $8411 expense (YTD); $39,301 in assets
*book sale numbers: a little over 4K (not counting membership numbers); credit card machine generated more than 1K (thanks to James for arranging for it)
* debrief: Stacie: concerns about level of volunteerism.
-storage in secondary room was very full because of long gap between sales; can’t access room after 5 p.m.
-can’t start early because of having no tables until Mondays
-Shannon suggests backup list (someone to be on call)
-timing was poor for volunteerism
-James: will make donation sign for lobby
-Harry: requests for receipt book/form
-need more bags
-schedule an opening and closing window, time frame
-Andrea will check on food trucks allow-ability
-next one September 25-October 1st: James proposes that we hold a picnic/BBQ event right beforehand to get signups. Perhaps with food trucks, book drive.
ONGOING BOOK SALE:
-shelves tend to sit empty
-Marsha loads these shelves
6. Membership
* recruit new chair: Susan volunteered; elected unanimously.
* benefits
* updated numbers: 9 lifetime membership, 9 new members, 12 renewals. 33 total members.
- 9:00-12:00 summer learning start up: friends will have a table: Susan, Harry, Julie, and Stacie can “man” the table.
- summer panel events: can sell books for authors at these panels.
- Shannon will send update on booksale and events, and request to renew
Notes towards annual meeting :
-Michael Malone: Steve will talk to Michael about an October reading/ annual meeting
-Sarah Dessen:
-Will Davis (poet laureate)
-Mayor
Next Friends Meeting: June 8
Proposed Strategy Meeting: July 13
7. Adjourn before 8pm
Consent agenda:
Approval of April minutes.
