Agenda for FOCPL Board Meeting
June 8, 2017
Harry Kavros, Chair, Presiding
Library (meeting room), 6:00pm
1. Call to Order, 6:00pm (quorum is 5 members)
Julie, Harry, Andrea, Shannon, Samantha, Steve, James
2. Consent agenda (see below)
consented
google docs digression:
-public folder for finalized minutes
3. Library Update
-thanks for summer learning donation, list of where flyers were dropped off, recognition on teeshirts
-over 600 people showed up for summer learning kickoff
-finally at full staff in July, new employee
-budget not yet approved/disapproved
4. Celebrate two grants.
-proud of summer kickoff
-book harvest book giving day
SUMMER READING comments:
-big poster needed
-what do I get?
-wine store and antonia’s would do promo events
-membership card/ verification needed
5. Sept. book sale – sign-up sheet (Stacey) – for members and volunteers
-Alexa brought paper sign up for booksale
-arranging volunteers to help move books
-Samantha will contact school groups in August
-Stacie could contact boy scouts
6. July / August meetings
- no July meeting
- August 10th meeting
7. Governance Committee:
* “retreat”: if the point is to plan next year, July may not be good timing. Steve will propose dates.
* procedures:
* new board members:
8. Membership issues:
* database (Shannon): potential product: wild apricot. per month up to 250 records is $40. Shannon recommends free trial. as long as we don’t go over 50, we can continue free. Plan includes: members and contacts database with online application and payments; integrate with square; automated renewal reminders; integrate with wordpress; organize events; email newsletter, blasts, etc. You can export your data as Excel. free account gets one admin; $40 has five admins. Shannon will get it set up and we will play with it at the August meeting.
*James will bring poster to Monday event. James will hand out brochures.
* membership cards: printed and given out; expires one year from payment
* expiration dates: 12 months plus (to end of month); approved
* “renew” outreach:
* signs
* benefits: Saratoga Grill, Antonia’s, Wine store; book sale preview; member social event, members discounted events; 5 free books for new membership joining at book sale.
* events
* garden party (8/5): volunteer thank you and membership drive. David will reach out to authors. early evening. David will make deviled eggs and provide a raffle.
* foodtrucks/permit (9/23):
-application: Samantha will fill out
-booking the trucks:
-book drive
-volunteer drive
* Malone?: email out; waiting for response
* readings
Financial Report: expenses are slightly ahead of income ($400ish day).
BookSale:
- Stacie met with Lou and Nancy about keeping the ongoing booksale shelves full and will generate better funds
- in friends room are things that are seldom used: propose moving those items to a free storage unit at Cedar Grove, you’d have to coordinate through Andrea to go get these items.
- where some books are stored, they can only be moved during business hours (see if this coordinates with an early release day).
- Planning to use D boxes only to reduce weight and size.
- more shelving needed in the room for sorting. quote for installing shelving $300.
- Steve moves to support this expense; James seconded. approved.
Annual Meeting:
- Think about for next time: official business/open to public parts
- Celebrity guests?
*Steve will return the key to the P.O. Box.
*need to make a list of hard expenses for upcoming boards: meet up, software, insurance, etc.
Consent agenda:
- Approval of May minutes.
- May financial statements.
