April 17, 2025 MEETING MINUTES
1) CALL TO ORDER/ESTABLISH QUORUM – Meeting called to order at 7:01 quorum established. Present: Diane Decker, Grace Johnston, Diane Kelly, (by Zoom), William McLean, Meg Stouffer, Tess Tessier (by Zoom). Library Staff: Nancy Crews, Jody Smith
2) March Minutes approved.
3) TREASURER'S REPORT
Total bank balance $44,321.34, up $5,130.74 since our last meeting. Cash in is $4,561.55 from the book sale, $1,330.00 in donations and memberships, $450.00 cash returned, $247.09 from the ongoing book sale, and $57.56 in interest. Cash out includes $1,399.05 for the staff appreciation lunch and $116.41 in processing fees.
MEMBERSHIP REPORT
We have 160 active members. Since last meeting, we received 19 gifts totaling $705.
BOOK SALE REVIEW
Last book sale (September 2024), proceeds were $3,875.22; last spring book sale (April 2024) was $4,526.17.
4) LIBRARY REPORT (Nancy Crews)
Adult Program
Page Turners Book Club (Seymour Center in Chapel Hill): On the 3rd Friday of the month from 10 to 11 am at the Seymour Center in Chapel Hill. The book club is free, open to the public and no registration required. The seniors prefer to select books from Hoopla to save the cost of purchasing the book. On May 16 at 10:00 am the group will be discussing The Murder Stone by Charles Todd.
Adult & Youth Program
April 26 @ 10 – 1:30 pm Main Meeting Room
Afternoon Tea & Teacup Gardens for Teens and Adults
Enjoy a cup of tea and light snacks as we guide you through creating your very own small succulent garden using a teacup provided by the library.
Youth Service Program
April 25 @ 10:30 am @ Passmore Senior Center
Intergenerational Storytime
Preschool aged children, along with their caregivers, and local Seniors are invited to a fun-filled interactive program. Enjoy stories, songs, and activities to create timeless friendships.
5) BUSINESS
The staff appreciation event was very successful and came in just under budget.
Tess agreed to sit at the Friends table at the Saturday, June 7th 10:00 – noon Summer Reading Kickoff/Community Resource Fair. We need one more volunteer and will discuss this again in May when everyone better knows their summer schedules.
Alexis Vreeland has offered to order Summer Reading T-shirts for the Friends board. Sizes were collected for those interested. Diane Kelly will pass the orders on to Alexis.
The book sale went very well, but there were problems with the tablet and it had to be replaced. The card reader also failed. We should have a procedure for updates and recharging, and we should have backups for the card readers. Diane will share the book sale instructions document with the board so that it can be updated with everyone’s input. $100 was approved to buy new card readers.
We finally heard from Community Works. They had planned to show up to take the leftover books but it just fell apart.
The mark has been set in the book room for the height limit stacking boxes. The board approved up to $25 to buy strapping tape to tape the boxes for book sorting.
The date for the Janet Evanovich event is still being worked out.
Meeting was adjourned at 7:45 pm.
