Friends of the Orange County Public Library Hillsborough, NC Minutes of Executive Board Meeting February 28, 2011 Approved at Board Meeting March 21 , 2011 Present: Janet Flowers, Ann Burton, Susanne Vergara, Erin Shepherd, Lori Graha1n, Bill Barrows and Sandy Gerstner · Co-Chair Ann Burton, called the meeting to order at 6:00 pm. Erin moved and Bill seconded the motion to approve the minutes from the previous meeting [January 2011]. The minutes were approved.
Financial
Treasurer's Report: Treasurer, Sandy Gerstner, reported that not many 1ne1nberships have been received. She did receive the NC number for reimbursement of sales tax, so approximately $600 will be returned if all 6 submissions are accepted - 2 each from 2008, 2009, and 2010. The Board thanked Sandy for doing this. A quick review of the financial report submitted by Sandy was made. Janet made a motion to approve and Bill seconded. The report was approved by the Board. Total checking balance = $8,174.35.
Misc.
• Went over outstanding action items from previous meeting and will carry over those not completed. • Whistleblower's Policy was sent to the County Attorney, who said it was an internal policy. If someone brings a concern up to a Board member, we will be following the law. Janet still felt that it was unclear when members would sign off on the policy; Erin suggested we just inform the membership that it's available on the website so if they need it,just go there. [ACTJ01V-Ja11et: will follow-up on this.] . • Treasurer's Duties List - Janet moved and Bill seconded a motion to accept. • MOU: issue regarding disbanding and assets can't be decided upon until the Bylaws Committee does some work, so hold off on this. • Judge Scarlett event on Feb. 26th went over well, with approximately 70 people attending. \ 1 • Community business funding of programs - (A CTJ01V - .la net: will check with 4 5 local businesses, maybe in March.] · • Library staff request to spend our money quarterly vs. end of the year, (i.e., can we do this in increments vs. one lump sum) was discussed. Children's programs and other staff development training such as the October convention seem to be driving this. Concern over donations received and money expected; premature to make a decision on this - need Andrea's input to decide. The group agreed that we still want specific requests before donating funds, regardless of when we make the donation. Membership - Erin will send the second wave soon for renewals. • Discussion regarding available books/requests; Erin mentioned library examples of inter-library book requests and books being delivered to homes by couriers in other counties. • Janet brought up the Arts Survey issue again. After discussion, the board agreed that Janet will get back to the organizers and respond that we are not interested in participating. [A CT/ON - Janet] • The suggestion was made to think about getting a logo created for FOCPL. [ACT/01\l-Board: look at creating a logo for FOCPL at a future meeting] Book Sale:· • Ann brought an example of the aprons that were purchased for the book sale~ and other events. • Upco1ning book -sale - standard checklist passed out for review and discussion. We will begin moving books on March 21st and 22nd, unpack March 23rd (helpers get 5 free books for helping out). Sale opens at 4:00 pm on Friday, not before. Vendors can take a number and wait. • Suggestion was made to look into charging for scanning at later sales. Next Board Meeting will be held on Monday, March 21 , 2011. Meeting adjourned at 7 :00 pm. Lori Graham Secretary
