January 13, 2016

FOCPL Board of Directors Regular Meeting Minutes January 13, 2016 Meeting Room, Orange County Public Library, Hillsborough

Present

Board members: Lori­Anne Shapiro, Steve Smith, Susan Vreeland, Marcia Cameron, ​ Hollie White, Robin Crawford, Shannon Turlington, Stacey Gamble, Dee Love Ex­officio: Andrea Tullos ​ Absent: none ​ Called to order at 6:00 p.m. by Lori­Anne Shapiro. Introductions: All Board members introduced themselves to the group, and shared interests ​ and skillsets. Agenda review: Lori moved committee discussion after committee reports. ​

Election of Officers

Robin nominated Lori­Anne Shapiro for President; seconded. No other nominations. Motion carried with no dissent. Robin nominated Stacey for Vice­President; seconded. No other nominations. Motion carried with no dissent. Lori nominated Steve for Treasurer; seconded. No other nominations. Motion carried with no dissent. Marcia nominated Shannon for Secretary; seconded. No other nominations. Motion carried with no dissent. Dee moved that we delay electing a Treasurer Elect until Bylaws committee is formed and reviews the bylaws, with regard to whether officers need to be members of the Board; seconded; motion carried with no dissent. Web tools review: Shannon presented our Internet tools and distributed information to all ​ Board members. 2016 Calendar review: Lori distributed the 18­month calendar. Shannon reviewed events for ​ the upcoming year as they currently stand. Noted that the Spring Book Sale will be held at end of February. Financial review: Steve Smith gave the Treasurer’s report. Final financials for 2015 cannot be ​ prepared yet because the Triangle Community Foundation (TCF) balance will not be available until February. Using September data for TCF, Net Income was $5,324 for the year. Net Assets were $61,697, comprising $16,977 in the checking account and $44,719 as of September in TCF. The format for future financial reports was discussed. Steve gave an update on the status of the IRS 990 filing and the reviews of past financial reports. Investments at TCF were discussed briefly. The investment portfolio holds approximately 70% bonds and 30% stocks.

Committee updates

Spring Book Sale: Stacey proposed setup of book sale on Monday­Wednesday, hold a kickoff ​ event Thursday evening, and sell books all day Friday­Sunday (library hours). Shannon shared that James Maxey (local author) is organizing a three­author panel tentatively scheduled on Saturday afternoon from 2­3 p.m. Ongoing Book Sale: Marcia explained the process for accepting donations for the book sales ​ and selling donated books through consignment. Discussion about bringing in book consignment company to go through the leftovers from the book sale immediately after the sale ends. Membership: Robin mailed all tax receipts for 2015 membership donations. The Membership ​ committee will investigate new incentives for members, such as a Friends’ night at local restaurants. Committee review and discussion: Lori asked new Board members what their interests are in ​ serving on committees. Hollie volunteered to reinstate the Bylaws committee. Steve will chair the Finance committee. Susan volunteered to be on the Book Sale committee, and Dee volunteered to be on the Ongoing Book Sale committee. Library Director’s report/requests: Andrea distributed a request for $1500 to support the ​ Library Associate in charge of technology classes and ongoing public computer support to attend the Computers in Libraries annual conference. Steve moved for approval of this request; seconded; approved without dissent. Other business: tabled until February meeting. ​ Announcements: Visioning Workshop to be held on January 27 at 6 p.m. All Board members ​ are encouraged to attend. Meeting adjourned at: 7:43 p.m. Next meeting at: Wednesday, February 13, 6­7:30 p.m.