Friends of the Orange County Public Library Executive Board Meeting - Jan. 12, 2010
Present: Ann Burton, Janet Flowers, Sandy Gerstner, Susanne Vergara, John Idol, Bill Barrows, Linda Schmitt
Co-Chair, Janet Flowers, called the meeting to order. She and Ann Burton will share the position of chair person. Linda will continue as secretary and Sandy will continue as treasurer. At this time, there is no one filling the position of vice-chair. Minutes will be posted on the Listserv for members as well as on the library's website.
Monthly executive board meetings will be held on the second Monday of each month at 4:00PM in the new library. Library director, Lucinda Munger and assistant library director, Andrea Tullos, will not attend all board meetings, but will be contacted for input prior to these meetings. Quarterly meetings will be held for all members/guests with a program planned for each quarter. Annual meeting will still be held in December to honor all volunteers, elect officers and host a social period.
Communications will be handled via Listserv, e-mail and library website. Ed Flowers will be asked to draft a policy statement for posting information on the Listserv. Board will review and approve a policy. All posting will be done by Ed, Janet and/or Ann.
The new library facility has a storage space for Friends. A secure file cabinet for this space will be purchased by Sandy from Office Depot. Janet and Susanne will organize this space. Primary use of storage will be for books donated for sale. Ann has donated a
(?)., punch bowl and Janet donated serving trays for use by Friends at ·--~ = • various events.
Janet suggested that a board me1nber serve as liaison to the various committees within Friends organization. Volunteer liaisons will be: Membership - Janet Fundraising - John *Ongoing book sale coordinator(s)- Ann, Janet, Bill, John, Sandy and Jessica Arnold (staff) Book Sale - ____ and Andrea Tullos (staff) Events - Susanne Publicity - Linda
*Ongoing book sale will be conducted at all times in area where new books are located. Staff will accept up to 2 boxes of donated books at a time, review, sort, and collect money. Friends will need to price and shelve books. Other libraries will be consulted for suggestions for conducting ongoing sale ( Chapel Hill, China Grove).
Janet and Ann met prior to this board meeting with Lucinda and
Andrea. The following items were discussed
1. Paver sales - Lucinda would like Friends to begin selling more pavers as soon as possible with a target installation date of Sept. or Oct. A new brochure is needed for this paver drive. Annie O'Leary will be contacted to see if she would once again chair this drive. 2. Literary Events - Lucinda would like to partner with owners of new book store, Purple Crow, to host readings by local authors. A percentage of book sales at these events would be donated to Friends. 3. Lucinda would like to begin planning a gala for March 2011 @~ to be co-sponsored by the Friends as a fundraiser for library.
She has begun discussion regarding this with Annie O'Leary and Pat Revels .
A final book sale at the old library site will be held Jan. 30. Janet and Ann are organizing this sale. Books will be 25 cents for children's book and 50 cents for adult books . Many withdrawals from the library collection will be available at this sale.
Janet will be in charge of a membership drive in Jan./Feb. A new brochure for this and other projects is being designed by Janet, Ann, Bridget Booher, Lisa Wolfe, Susanne Vergara and Dennis Hermanson. Linda suggested that a Friend's representative attend the widely successful children's events planned by Ginger Holler to present membership opportunities to young families. Linda will check with Ginger concerning this possibility.
Sandy presented the Jan. 20 IO financial report ( copy attached to original minutes). Checking account = $16,044.38. A check for $20,000 was presented to library director, Lucinda Munger, at the grand opening. Lucinda will present an accounting of items purchased with this amount. Sandy will present a budget at next board meeting.
In view of all projects currently underway by Friends, discussion of presentation of Murder Mystery was tabled until a future meeting.
Board members will meet Friday, Jan. 15, at 3:45 at Susanne's house to discuss program ideas for quarterly meetings.
Meeting was adjoined at 5:00.
Linda Schmitt Secretary
